| 10.01 |
ANNUAL MEETING |
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(1) |
The annual meeting of the members of the Centre shall be held between 1 October and 31 December in each year at such place as shall be designated by the Council. |
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(2) |
At least thirty days before the date of the annual meeting, the Secretary shall notify each voting member of the Centre individually by prepaid mail of |
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(a) |
the agenda for the annual meeting, specifying its time and place, and |
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(b) |
any proposed By-law or amendment to the Constitution of the Centre adopted by special resolution of the Council under Article 15.01. |
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(3) |
The order of procedure at the annual meeting shall be as follows: |
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(a) |
consideration and approval of the agenda for the meeting; |
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(b) |
consideration and approval of the minutes of the last annual meeting and of any meeting by requisition held since the last annual meeting; |
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(c) |
consideration and approval of the reports of the Council, the officers of the Centre, and the committees of the Council, and presentation and adoption of the financial statements; |
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(d) |
consideration of any matter proposed to be adopted by special resolution of the Centre; |
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(e) |
election of officers and Directors, councillors and the National Council Representative(s) of the Centre, |
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(f) |
election of the auditor of the Centre as prescribed in Article 11.01; and |
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(g) |
other business. |
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| 10.02 |
REGULAR MEETINGS |
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The President shall call regular meetings of the members of the Centre as often as the business and activities of the Centre may require. Notice of such meetings shall be made to each member of the Centre individually by prepaid mail at least 10 days prior to the date of the meeting. |
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| 10.03 |
MEETINGS ON REQUISITION |
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(1) |
Upon requisition in writing signed by at least ten voting members of the Centre, the President shall call a meeting of the Centre to consider the business specified and at such place as is named in the requisition. If the President fails to call a meeting of the Centre to be held within sixty days of such requisition, then any voting member of the Centre who has signed such requisition may call a meeting of the Centre. |
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(2) |
At least thirty days before the date of such meeting the Secretary shall notify every voting member of the Centre of the meeting, stating the names of the requisitioning members, the location and time of the meeting, and the business specified in the requisition. If the Secretary fails to give such notice, the notice of the meeting may be given by any voting member who has signed such requisition, at the expense of the Centre, at least thirty days before the date of the meeting. |
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(3) |
At any such meeting of the Centre, only such business as is specified in the requisition shall be conducted. |
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| 10.04 |
PRESIDING MEMBER |
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(1) |
The annual meeting of the Centre shall be presided over by the President, in his or her absence by the Vice-President, and in the absence of both of them by a member of the Council elected at the meeting. The presiding member may vote at a meeting only to cast a deciding vote in the event of a tied vote. |
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(2) |
Every other meeting of the Centre shall be presided over by the President or by his or her designate. |
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| 10.05 |
QUORUM |
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No business shall be conducted at any point at the annual meeting of the Centre, and no vote shall be taken at any point at any meeting of the Centre at which a quorum, which shall be 25 voting members of the Centre, is not personally present or represented by proxy. |
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| 10.06 |
CONDUCTING OF BUSINESS |
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Unless otherwise prescribed in the By-laws, by applicable legislation, or by the National By-laws, the Centre shall act by ordinary resolution, and the conduct of Centre meetings shall be governed by Robert's Rules of Order. In case of conflict of editions, the latest edition available of Robert's shall be used. |
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| 10.07 |
PROXIES |
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A voting member of the Centre may be represented at an annual, regular, or special meeting by any other voting member whom he or she has appointed in writing as his or her proxy. All proxies must include the name of the voting member, the date the proxy was written, the date of the meeting for which the proxy is given, and the voting member's signature. Any and all proxies must be received by the Secretary prior to the beginning of the meeting for which the proxy is given. |
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