|
2006 Annual Meeting | |
| ANNUAL MEETING - December 1, 2006 | ||||||||||||||||||
| MINUTES OF MEETING | ||||||||||||||||||
| The meeting was held at the Canada Museum of Science and Technology at 8:10pm. Debra Ceravolo served as the Chair. Notice of the meeting was published in AstroNotes one month in advance and there was a quorum of members in attendance.
| ||||||||||||||||||
| 1. | Adoption of Minutes of the 2005 Annual Meeting | |||||||||||||||||
| A summary of the minutes was given by Debra Ceravolo. It was moved by Brian McCullough and seconded by Doug George that the Minutes of the 2005 Annual Meeting be approved.
Carried |
||||||||||||||||||
| 2. | President's Report | |||||||||||||||||
| The President, Debra Ceravolo, summarised the highlights of her President's Report that was published in Astronotes, distributed at the meeting, and are attached to these minutes. Her comments included the Centre's 100th anniversary, the 2006 General Assembly held in Ottawa, membership levels, and the Annual Dinner. | ||||||||||||||||||
| 3. | Secretary's Report | |||||||||||||||||
| The Secretary will take the President's Report, update it at the end of the year, and submit it to the National Office. | ||||||||||||||||||
| 4. | Treasurer's Report | |||||||||||||||||
| The Treasurer, Stephen Nourse, circulated the financial statements for the year ended September 30, 2006 and presented the highlights to the meeting. He commented that membership revenue was up slightly even though membership levels are down slightly. This was caused by a higher fees established by the National Office. The unusual activity was the General Assembly. While it had a loss during this fiscal year, there is still revenue coming in and expenses to adjust. The final result, spanning over two fiscal years, will be a small loss of $809. After adjusting for the part of the GA that will be recorded next year, and after subtracting depreciation which is not a cash amount, the Centre would have had a small net income of $86. The Centre's investments are down since part of them were used to finance the up-front expenses of the GA. Now that most of the revenue is in, the investments will return to their previous balance of approximately $25,000. In summary, the Centre remains financially healthy.
It was moved by Rob Dick and seconded by Gary Boyle that the Financial Statements for the year ended September 30, 2006 be approved.
Stephen Nourse announced that he has asked Council to find a new Treasurer during this fiscal year. The President and members at the meeting thanked Stephen for his many years of excellent service to the Centre. |
||||||||||||||||||
| 5. | Appointment of Auditor | |||||||||||||||||
| The Centre's auditor has reviewed the financial statements for the last several years but not yet offered his report. Stephen has confirmed that the auditor is willing to continue his work this year. Stephen and David Potter will work to complete the report prior to handing the records over to the new Treasurer.
It was moved by Brian McCullough and seconded by Tim Cole that David Potter be approved as the auditor for the year ending September 30, 2007.
|
||||||||||||||||||
| 6. | Fred Lossing Observatory Report | |||||||||||||||||
| The Observatory Director, Al Seaman, could not attend the meeting but submitted his report in writing and it was summarised to the meeting by Debra Ceravolo. There were 27 key holders this year, including 9 new people. The useage this year was not clear as few users signed the log book. Two training sessions were held, in spring and fall. Annual maintenance included the normal winter snow clearing and summer cutting of grass and pruning of trees and shrubs. The C-14 and 13" dobsonian telescope remain in storage waiting a new observatory. A site plan with grade elevations was prepared this year to assist in planning of new projects. | ||||||||||||||||||
| 7. | SMARTscope Report | |||||||||||||||||
| The SMARTscope Director, Doug George, presented his report. The telescope is now fully functional via a web browser interface. After some further testing, it will start limited operations to trained users. An honour scheduling system will be established. Team members will be on standby to go to the site in case of an emergency. As experience is gained and more web programming is ready, it will transition onto full operations. All expenses during the year were donated by team members. The current cash balance is $1,508 and it will likely be used toward purchase of a new focusser that has enough travel distance to handle the changes in temperature during a full year. In the long term, a new CCD camera may be required. | ||||||||||||||||||
| 8. | Awards | |||||||||||||||||
| The Meeting Chair, Chuck O'Dale, announced and presented the award for the 2006 Observer of the Year to Brian McCullough. The 2006 award for AstroNotes Article of the Year was presented by the Editor, Paul Wefers Bettink to Chuck O'Dale for his two articles on Searching for Impact Structures (Big Holes in the Ground). | ||||||||||||||||||
| 9. | Election of Officers, Councillors, Meeting Chair and National Council Representatives for 2007 | |||||||||||||||||
Prior to the meeting, the Nominating Committee, represented by Hilderic Browne, nominated one person for each position. Following those nominations, Debra Ceravolo was nominated in writing by two Centre members to be one of the National Representatives, and Barry Matthews withdrew his candidacy for the same position since he is a voting member at the National level by virtue of being the Chair of the Historical Committee. Therefore the following slate of nominees was acclaimed:
|
||||||||||||||||||
| 9. | Other Business | |||||||||||||||||
| The newly elected President, Chuck O'Dale, thanked the out-going President, Debra Ceravolo, for her valuable contributions to the Centre during her two year term. | ||||||||||||||||||
| 10. | Adjournment | |||||||||||||||||
| It was moved by Paul Wefers Bettink that the meeting be adjourned at 8:45pm.
Carried |
||||||||||||||||||
 |
 |
 |
This page last modified: January 3, 2007 |