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2004 Annual Meeting | |
| ANNUAL MEETING - December 3, 2004 | |||||||||||||||||
| MINUTES OF MEETING | |||||||||||||||||
| 1. | Adoption of Minutes of the 2003 Annual Meeting | ||||||||||||||||
| A summary of the minutes was given by John Thompson and copies of the minutes were distributed to all in attendance. It was moved by Bob Sheanan and seconded by Brian McCullough that the Minutes of the 2003 Annual Meeting be approved.
Carried |
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| 2. | President's Report | ||||||||||||||||
| The President, John Thompson, presented his report of the highlights of the year. His comments paraphrased the 2004 Secretary's report. | |||||||||||||||||
| 3. | Secretary's Report | ||||||||||||||||
| The Secretary's written report was circulated to the members. It will be submitted to National Office. | |||||||||||||||||
| 4. | Treasurer's Report | ||||||||||||||||
| The Treasurer, Stephen Nourse, circulated the financial statements for the year ended September 30, 2004 and presented the highlights of the statements to the meeting. He commented that the loss was based on depreciation of the SmartScope equipment and software and was not an indication of financial problems. Without depreciation, the Centre had a surplus of $2,591. The costs were also unusually high as they included two years worth of insurance and calendar costs. Revenue from FLO key holders covered all operating costs, excluding insurance. The introduction of AstroNotes.pdf has decreased printing and mailing costs by $1,000. The increased annual fees set by the National Office has also increased the Centre's revenue. In summary, the Centre remains financially healthy.
One member asked whether the auditor, Stephen Potter, had completed the audit and Stephen replied that it was not ready yet. It was moved by Stephen Nourse and seconded by Hilderic Browne that the Financial Statements for the year ended September 30, 2004 be approved.
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| 5. | Fred Lossing Observatory Report | ||||||||||||||||
| The Observatory Director, Al Seaman, read his report on the operation of the Observatory. He commented on membership (31 key holders), repairs to the roof drive mechanism, the theft of eyepieces (subsequently recovered), the purchase of new eyepieces using money from the coffee fund generated by Art and Anne Fraser, the donation of a 13" dobsonian telescope, and long range plans to build a second observatory for the C14 telescope that is currently in storage. | |||||||||||||||||
| 6. | SmartScope Report | ||||||||||||||||
| The leader of the SmartScope Project, Chris Teron, reported briefly on the progress of SmartScope. He highlighted the upgrading of the OTA and said that the observatory is now operational. The main report was done by way of a live demonstration following the meeting. | |||||||||||||||||
| 7. | Awards | ||||||||||||||||
| The Meeting Chair, Mike Earl, announced and presented the award for the 2004 Observer of the Year to Pat Browne. | |||||||||||||||||
| 8. | Amendment of Bylaws | ||||||||||||||||
| Amendment to the Centre bylaws is required to bring them up to date with the RASC National bylaws and operating procedures, and to add the position of Directors as required by corporate law. Most of the amendments relating to National procedures were approved at the 2002 Annual Meeting, but the National office asked that a few more changes be made. The total package of changes has been reviewed by the RASC National Constitution Committee and approved at the 2004 General Assembly.
The Secretary, Chris Teron, reviewed each of the changes being proposed. A copy of the draft bylaws, with all deletions and additions is attached to these minutes. It was moved by Chris Teron, and seconded by Rick Wagner, that the amended bylaw approved by the RASC National Council be adopted by the RASC Ottawa Centre and that the previous bylaw be repealed.
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| 9. | Election of Officers, Councillors, Meeting Chair and National Council Representatives for 2005 | ||||||||||||||||
Prior to the meeting, the Nominating Committee, represented by Hilderic Browne, nominated the following people for election:
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| 10. | Appointment of Auditor | ||||||||||||||||
| It was moved by Paul Comision and seconded by Gary Susick that David Potter be approved as the auditor for the year ending September 30, 2005.
Carried |
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| 11. | Other Business | ||||||||||||||||
| It was moved by Mike Earl, and seconded by Simon Hanmer, that the "Observer of the Year Award" be renamed to the "Paul Comision Observers Award" beginning in 2005. This is in recognition to Paul's many years of service to the Centre and his retirement after 15 years of "Cutting Edge of Astronomy" presentations to the monthly meetings.
Carried |
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| 12. | Adjournment | ||||||||||||||||
| It was moved by Gary Susick and seconded by Mike Earl that the meeting be adjourned at 9:05pm.
Carried |
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This page last modified: July 21, 2005 |